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12th JULY 2020

Privacy Statement

Crowborough Triathlon Club ('the Club') run the Crowborough Triathlon and Duathlon. We are committed to ensuring your privacy is protected.  

What data we collect 

In entering the Crowborough Triathlon or Duathlon, the Club collects certain personal information about you which you voluntarily provide to us via our website and online forms.   

This will include your name, date of birth, gender, email address, address, telephone number, BTF membership number and the name of any triathlon club you are affiliated to ("Race Data").  

Why we collect Race Data and our legal basis 

We will process your Race Data under the two lawful areas of consent and contract (i.e. the processing is necessary for the performance of a contract), to administer your involvement in the race. 

How we use your information 

We may use your Race Data for a number of purposes relating to the event, including: 

  • Event organisation 
  • Communicating race information and instructions 
  • Processing race forms and payments 
  • Publishing of race entrants 
  • Publishing of race and competition results 
  • Event photography 
  • With your consent we will sending marketing emails about our race in future years.  You may opt out of receiving any marketing communications by following the unsubscribe link in emails. 

Sharing your information 

We will not share your information without your consent except under the following circumstances: 

  • our third-party service providers that perform services on our behalf, such as webhosting companies, analytics providers, event hosting services, and information technology providers; 
  • law enforcement agencies, government authorities or third parties as may be permitted or required by law.   

Storage and data security 

We will retain your Race Data only for as long as is necessary for the purposes set out in this Privacy Policy and to the extent necessary to comply with our legal obligations.   

We implement technical and organisational measures to safeguard and secure the information we collect. 


We use standard asp session cookies during your visit to our website. These are temporary cookies that only remain until your browser is closed. They are used by our web application in order to maintain the information relating to your transaction from page to page following any input, such as when a form is completed over several screens. 

You can adjust your cookie settings on your browser.  For further information visit www.aboutcookies.org.  

Links to other websites 

Our website may contain links to other websites. We do not have any control over those other websites and you should look at the privacy statement applicable to the website in question if providing any personal information. 

Your rights 

Under law, you have rights regarding information we collect and that is related to you. You can update any information we hold, ask us to see what information we hold about you, to erase your information and you may tell us if you object to our use of your information. 

If you would like to discuss or exercise such rights, please contact us as set out below.   

Contact us

If you have any inquiries or comments in relation to how Crowborough Triathlon Club collects and/or processes your personal data, you should contact the Club's data protection officer in the first instance (secretary@crowboroughtri.org).  

Changes to this Privacy Statement

We may update this Privacy Statement from time to time and you are advised to review this page for changes.  

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